Eastern Market Community Advisory Committee

Minutes

Old Naval Hospital

January 27, 2010

Present: Angie Brunson, Bill Glasgow, Barbara Eck, Monte Edwards, Anita Jefferson, Ken Jarboe, Tom Kuchenberg, Donna Scheeder,      

 

The meeting was convened at 7:00 p.m.

 

1. Agenda

Motion: Ms.  Eck moved/Mr. Kuchenberg seconded a motion to approve the agenda as presented.  The motion passed unanimously.      

2. Minutes

Motion:  Mr. Edwards moved/Ms. Eck seconded a motion to approve the minutes as presented. The motion passed without objection.

3. Treasurer’s Report

Ms. Eck reported that on January 27 the EMCAC Operations account bank balance was $13,534.24.  There were disbursements of $127.50 to Roberta Weiner for transcribing minutes; and a $300 transfer of funds to the Donations account.  There was a deposit of $300 for a dues payment for 2008 and 2009 from EMPDC. 

4. Executive Committee

Long-Term Leases

Ms. Scheeder reported that there had been a meeting with Robin Eve Jasper of DRES and John Kinkannon to discuss the issue of long-term leases, and that she was pleased to announce that as a result of the meeting, DRES will begin to work on the leases with the merchants.  She particularly thanked Mr. Glasgow, who, she said, was incredibly well prepared for the meeting and made a major contribution.   Mr. Glasgow thanked everyone for pushing the issue.  Motion:  Mr. Kuchenberg moved/Ms. Eck seconded a motion to send a letter of appreciation to DRES and the Market Manager for moving forward on the long term leases after such a long time and expressing our eagerness to hear about the progress..  The motion passed without objection.     

5. Department of Real Estate Services (DRES)

Jury Process for Outdoor Vendors

Barry Margeson distributed a new version of the jury process for new vendors, and has agreed with the Tenants’ Council to move forward with revisions on the guidelines for new vendors (holding off on existing vendors), with a goal of having them done by the end of February.  He said he would work with EMCAC on timelines.

Market Manager’s Office

Mr. Margeson reported that the drawings were presented to EMCAC electronically on January 7^th and is awaiting comments from EMCAC.  They will move ahead on the contracting process on February 7^th.

North Hall

He reported that there had been 12 events in the North Hall in January including six arts, one community meeting, three daytime private community meetings, and a Congressional event.

He distributed the new application permit and the terms and provisions for rental of the space.

Mr. Jarboe pointed out that there are no fees listed for rental of the North Hall Plaza.  He also asked about what events DRES would provide security for, and is it spelled out anywhere.  Mr. Margeson responded that it is not.  It was pointed out that more specificity is needed on when security is included and when the renter has to provide it.  Mr. Margeson said he would talk to the Protective Services Division at DRES to see what they feel should be done.

Enterprise Fund

Several questions submitted by EMCAC were answered:

·     Is the Enterprise Fund a separate line item in the DC Budget?  Yes, the Enterprise Fund is in the DC budget book as a separate line item/fund.

·     When will spending authority be granted for the Enterprise fund?  The reprogramming has been submitted to the Office of Budget Planning.  It was given to the Council on Monday (January 25).  Once the Council approves, authority will be available shortly afterwards.

·     Will the Enterprise Fund earn interest?  Yes, it will be an actual bank account that earns interest.

Ms. Scheeder asked whether there will be a bank statement because it is an interest-bearing account and EMCAC will want to see a statement because it is entitled to review records.  Mr. Margeson said he would check into that and Ms. Scheeder reminded him that under the legislation EMCAC is entitled to review all financial records.

Deli Cases

Mr. Margeson reported that there has been no movement on raising the cases “since the merchants and EMCAC are against having the cases at 3 inches.”  Mr. Edwards asked what no movement meant, and Mr. Margeson responded that there has been no change in DRES’s opinion about raising them six inches.

Market Rules

The Market rules are very close to final and will be promulgated soon.

Blinds

The blinds were scheduled to be installed February 1^st.

Marketing

MR. Margeson distributed copies of the websites for review, and asked for comments within a month.

He reported that there are now more than 3500 Facebook fans, and just 1,000 subscribers to the Eastern Market newsletter.

He said that there is now a new marketing firm –HMR—in place, and they are working on the social media, and will be giving DRES some overall advice for maximizing marketing, advertising and promotions dollars. Ms. Scheeder noted that the web site deign refers to volunteer opportunities. She stated that EMCAC would want to review what DRES has in mind regarding volunteers and how this would be managed before we begin to solicit names.

5. Marketing and Operations

Mr. Kuchenberg said that the Management and Operations had met on the jury selection process and it approved the following recommendations:

1. M & O finds that the application and lottery process described in the first three pages of the document is largely reflective of the process currently in place and recommends that, for the most part, it be adopted.  The Tenants Council will supply additional comments and EMCAC recommends that the Manager review those comments and work directly with the Tenants Council to make adjustments that are found to be merited.

2. With regard to the Market application forms, M & O recommends that the Manager work with the Tenants Council to revise items in the forms that might impinge on commercial confidentiality or that may be unnecessary.

3. In the interest of Market stability and continuity, M & O recommends that currently grandfathered and qualifying permanent vendors be given priority and that upon receipt of an acceptable Market application, the Manager offer leases to said qualifying vendors on an expedited basis.

4. M & O recommends that grandfathered Vendor status be recognized only for the vending day for which the vendor is eligible.  For example, if a Vendor has been selling for 25 years on a Saturday and has expanded operations to a Sunday in the last five years, said Vendor is grandfathered for the Saturday but not for the Sunday.

5. M & O recommends that in determining which new vendors should be admitted, the Manager and those participating in the Jury process should consider the existing market mix and the quality of the product the new vendor intends to sell.

6. M & O recommends that new vendors be subject to the Jury process and a probationary period and then pre-approved by the Manager to operate on a space available basis.  Qualifying new vendors should be considered for permanent status as such permanent space becomes available.

7. M & O recommends that before additional outdoor food vending spaces are made available that a strategic plan be in place for evaluating applications.

Mr. Kuchenberg pointed out that No. 3 was the most important recommendation.

Motion: Ms. Eck moved/Mr. Glasgow seconded a motion to accept the recommendations of the M & O Committee.  The motion was amended to include the words “and a probationary period” in No. 6.  The motion passed without objection.

6.    Finance Committee

Ms. Eck submitted a report of the Finance Committee meeting that was held on January 20^th:

The Budget document given to EMCAC at the November 22 meeting does not have the actual income nor the actual expenses for the last three months of 2009.  As of the January 20^th meeting we had not received this information, making it difficult for EMCAC to fulfill its statutory responsibility to review and comment on the proposed budget for 2010.  We need to assess whether the money is being spent in the best interest of the Market, to determine if there are needs that are not being budgeted and how we equitably balance the wants and needs of the Market.

We continue to repeat our request for actuals and asked that the following be provided in advance of the January 27^th EMCAC meeting:

1.   Actual revenue and actual expenses for the last three months of 2009.

2.   Total cost of the renovation of the Market.

3.   Utility costs:  Is the City paying estimated costs of utilities each month?  If so what is this estimated cost    based on and how long is this allowed by the utility companies?

4.   The rationale for Eastern Market bearing the expertise of the Capitol City Fellow for 2010 as well as 2009.  There was a Fellow (Stacy) when EMV was running the Market and EMV did not pay her fee.  Aren’t these Fellows assigned to get experience throughout an agency and shouldn’t their pay come out of the DRES budget?

We did, however, receive answers to some of our questions involving financial issues:

1.      The revenue projections from the outside vendors and farmers are based on increases in the number of vendors and the higher rents.

2.      The significant projected increase in North Hall revenue in April 2010 is due to the current booking of multiple events at the top rate and advance booking.  As knowledge of the North Hall is spreading, it is becoming a venue of choice for weddings, Congressional receptions and celebrations.  Janitorial and security are wrapped in the rental fee as would be done at any premier location.

3.      Beginning in January ’09, all the Market revenue is deposited in the Enterprise Fund and all management costs have been paid out of the Enterprise Fund (including the CC Fellow).  DRES has budgetary authority for $70,000 of that money, but the authority will rise to $600,000, but Barry didn’t know when.  Spending authority has be renewed annually.

4.      Rent projections are based on 90% capacity every month standard practice).

5.      South Hall merchants have a fixed rent, except that some merchants have underpaid and management is dealing with that.

There were many comments at the meeting that were pertinent to the financial discussion:

Mr. Glasgow asked if the budget could separate the Farmers’ Line and Outdoor Vendors in reporting revenues and expenses.  Mr. Margeson said it would serve no purpose.  Mr. Gallo pointed out that they do not pay separately any more.

Comments about security costs focused on the inadequacy of current security personnel and what EMCAC is getting for those salaries, given the crimes that have occurred.  Several people recommended that the money would be better spent on cameras.  Mr. Margeson said they were looking into cameras.

Ms. Scheeder asked how the Enterprise Fund is included in the City budget.  Are there line items for the Market and for the Enterprise Fund?  This fund was not intended to be used for Market expenses nor for capital improvements.  Mr. Glasgow said that EMCAC has talked with OPM for years about the need for a heavy maintenance fund to quickly fix problems before they are allowed to grow.  DRES management seems to think that capital improvements should come out of operating funds.

Ms. Scheeder pointed out that EMCAC needs to have a projection of expenses for the out years.  A long-term capital improvement plan is needed, as well as a cost analysis of the renovation costs.

Mr. Jarboe stated that there is nothing in the 2011 budget for the repair of facilities.  The only costs cited are for things like snow removal.  There appears to be no foresight, no planning.

MR. Gallo stated that a rent structure based on revenue stream is needed.  Mr. Margeson didn’t think that would be valuable or productive, saying that if the Market were to be broken into smaller pieces it would never run smoothly.  Mr. Jarboe said that trying to apportion the budget among various groups would harm the Market.  Mr. Gallo asked how a rent structure that meets the needs of the Market can be established if the Market’s needs are not known.

Ms. Scheeder said that the next step is to get the additional information so EMCAC can look at the budget.

7.   Capital Improvement Committee

Long-term Lighting Study

Mr. Edwards reviewed the background of the South Hall lighting, saying that the body had passed a resolution say that blinds were only a temporary solution to the problem with light in the South Hall, and a long-range solution had to be found.  He said he had contacted the lighting designer that had been used by Quinn Evans and was told that their scope of work did not include daylight studies or any analysis of tinted glass or shades, and declined from working on this issue.  Amy Weinstein recommended MCLA, they visited the Market for an assessment, and he received a proposal on January 21^st.

MCLA proposes a two part study: (1) measurement, and quantification thereby establishing there is a problem and (2) design of solutions such as shades, tinting or other means.  He said that he can talk to DRES, or find an alternative source of funding.  It will cost $3000 for the initialstudy—measurements, quantification and written analysis.  She will work with two merchants, to be coordinated through Mr. Glasgow.

Motion: Mr. Kuchenberg moved/Mr. Glasgow seconded a motion that EMCAC attempt to find funding to move forward on providing a study of the lighting in the South Hall.  The motion passed without objection.

Mr. Glasgow mentioned that the bakery has the worst problem because it gets light morning and afternoon.

Market Manager’s Office

Mr. Edwards submitted the following report on the Market Master’s Office:

The Eastern Market Community Advisory Committee (EMCAC) has been provided a PDF version of plans dated January 54, 2010 for the renovation of the Market Master’s office above the South Hall portico.  The proposed renovation and conservation of this space was the subject of a 2009 Conservation Report compiled by Ewing Cole.  The 2 010 plans propose changes to the first floor entry stairwell area and to the second floor area that was the original market manager’s office.  The proposed renovations appear to be generally consistent with the Conservation Report recommendations.  But there appear to be differences, and EMCAC’s concerns are expressed below.

First Floor:

The landing in this area is only about 10 feet square, and almost half the area is taken up by the doors and U-shaped winding stairs that lead up to the original Market Master’s Office and down to the South Hall basement, leaving a flat stair landing of about 10 feet by 5 feet (to the two doors to the stairs) and 7 feet (to the U portion between the doors). (Sheet AD!0)

The first floor landing area is proposed to become an exhibit area (Sheet A101).  The stairs leading up to the second floor Market Master’s Office would be enclosed with gypsum walls (drywall).  The door to the second floor stairs and portico entryway would be removed, a new gypsum wall and door would divide the stairs that lead up to the Market Master’s office from the remaining 7 feet by 7 feet (at the deepest part of the U) first floor stair landing area that is proposed to be the exhibit area (Sheet A102).

EMCAC has two concerns about this area:

1.      Will the new wall and floor reduce the area to the point that it will be difficult to move supplies to and from the basement and t b/to move large items (such as office desk and a ladder) up the stairs to the second floor?

2.      The resultant 6 feet by 6 feet area will have to be kept clear for pedestrian traffic and thus only the walls would be available as exhibit areas.  Will this be adequate for a meaningful exhibit area?

Second Floor:

EMCAC supports the following plans:

·     The exiting partition that divides the area will be removed.  According to the Conservation Report, this partition is not original and was likely installed about 20 years after the South Hall was built (Conservation Report, pp/38and 49, App. B,  . 27).

·     The floor and plaster will be repaired.

·     The existing nonfunctional fireplace will be retained.

·     New electric receptacles and period appropriate lighting will be installed.

·     The currently floor-mounted heating/cooling units (one of which blocks a window) are to be relocated to the attic area (Sheet AD10 and A 101) which will result in clear floor area and unobstructed windows.

Apparently some of the original wallpaper will be left in place and covered with 14” Plexiglas as “Vision Panels.”  Detail P1 on Sheet A 102 indicates there will three.  The only location that appears to be identified on the drawing is above the mantle (Photograph 8 on sheet A101.  Conservation Report, page 36, states that the most extant wallpaper is on the partition wall that is to be removed.  This raises two questions:

1.   Are there any plans to preserve or conserve the wallpaper on the partition wall?

2.   Where will the other two vision panels be located?

 

Attic Access:

 

Note 14 under the photograph on Sheet AD101 states EXISTING ORIGINAL ATTIC ACCESS CEILING HATCH TO REMAIN.  But on Sheet AD 101 Note 02-02 state REMOVE ITEM INDICATED appears to apply to both ceiling hatches.  EMCAC assumes that the note is merely misplaced and attic access will be provided.  The hatch is for access for the flagpole and with the attic-mounted heating/cooling unit, will provide access for services them.  It will require a ladder to be brought up and (and likely left there, as it is in the Note 14 photograph).  Because of the concerns, EMCAC previously recommended pull-down stairs to access to attic area and the flagpole (EMCAC’s Report Concerning the 90% Design Development Submission, September 8, 2007 and EMCAC’s Report Concerning Revised Drawings, June 24, 2008.  EMCAC renews that recommendation.

 

Paint Colors:

 

The proposed finish schedule on Sheet A 102 specifies the colors that are identified in the Conservation Report.  The drawings that have been provided do not show where these paint colors are to be applied.

 

The Conservation Report provides the following documentation (App. B, pp.7 0-72):

MAB 98623P is described as a light yellowish pink that was the original color of the window frames, sills and aprons as well as the baseboards, moldings and mantle.  MAB 96749 N, a dark brown, was the color of the cap/handrail on the North Wall.

S-W6991m an apparently different brown, was the color of the knee wall and the cap/handrail of the knee wall in front of the window on the east wall.

MAB98668P, described as a pale grayish pink, was the color of the plaster walls and ceilings.

MAB 90213N, a dark green,  Although the stairs, first floor doors and frames not originally painted, Mosca recommends that if they are to be painted, this color (which was first applied in 1945, be used).

 

EMCAC recommends that the historic paint finishes, as recommended by Mosca, be employed in the restoration, and requests that a drawing and specifications be provided to implement that recommendation.

 

Mr. Jarboe asked whether there had been any discussion of who was going to pay for the restoration.  Mr. Edwards responded he believes it’s included in the cost of the Market renovation.  Mr. Jarboe said he just wanted to make certain that was on the record.  The motion passed without objection.

 

11.          Tenants Council

Joe Snyder thanked the Management and Operations Committee for hearing out the Tenants Council on the jury process.  He also thanked Ms. Jefferson for her contribution to the discussion.

12.          Community Comment

Mike Bowers raised the issue of the back alley being used as a thoroughfare.  He said it was a change in the policy of the last forty years.  Mr. Edwards said that the property line of the Market extends to the Natatorium wall, and it is a private alley.  Mr. Glasgow says a sign that says it’s a private alley is needed.  Someone could get hurt there.  He said that fire engines have logical reason to be there, but people go speeding through there during the week and it’s dangerous. Ms. Eck said that EMCAC has been dealing with that alley forever, and mentioned that at one time there was agreement that the sidewalk was going to be taken up.

Ms. Scheeder asked what action needs to be taken.  Mr. Margeson said that they are not giving up control of the alley.  DRES relies on the expertise of PSD.  Ms. Scheeder said that PSD may have only partial information, and suggested that EMCAC begins dealing with PSD, and a meeting be set up.  Mr. Margeson said the alley is not being treated as a thoroughfare.  Mr. Glasgow said it’s an alley leading to 16 parking spaces, and loading space.                                                                                                                                                                                                                                    

It is not a good customer experience the way it is.  Ms. Scheeder reiterated that it was a discussion that needed to be held.

10.        Next Meetings

The next meetings will be 3/24, 4/28, 5/26, 6/23, 7/28, 8/25.

11.          Adjournment

Motion: Mr. Edwards moved/ Mr. Kuchenberg seconded a motion to adjourn the meeting.  It passed unanimously, and the meeting was adjourned at 8:15 pm.

 

 

 

 

 

 

 

Due to inclement weather conditions, Eastern Market will be closed Saturday, February 6, 2010 and Sunday, February 7, 2010.  

The Market will reopen, Tuesday, February 9, 2010 under normal operating hours of 7:00 AM to 7:00 PM.

 

 

Eastern Market Community Advisory Committee

Minutes

Old Naval Hospital

January 6, 2010

Present: Chuck Burger, Bill Glasgow, Barbara Eck, Monte Edwards, Anita Jefferson, Ken Jarboe, Tom Kuchenberg, Donna Scheeder, Angie Brunson, Mike Bowers, Richard Layman

 

The meeting was convened at 7:00 p.m.

 

Ms. Scheeder opened the meeting by welcoming Anita Jefferson, the new Tenants’ Council representative.

 

1. Agenda

Motion: Mr. Edwards moved/Ms. Eck seconded a motion to approve the agenda as presented.  The motion passed unanimously.

2. Minutes

Motion:  Mr. Edwards moved/Ms. Eck seconded a motion to approve the minutes as presented. The motion passed without objection.

3. Treasurer’s Report

Ms. Eck reported that the opening balance of the EMCAC was $11,838.55, including $10,000 in funds from the capitol Hill Community Foundation (CHCF) to cover historic documentation fees.  There were disbursements of $152.58 to Roberta Weiner for transcribing minutes; $482.80 for the scrap price of the manhole covers; and a $300 transfer to a new Donation account (see below).  There were deposits of $350 for a donation; $358 in memorabilia sales; and $250 for Kids’ Restaurant Week contribution, leaving a balance of $13,961.74.

Ms. Eck announced that the Executive Committee agreed that a separate Donations bank account should be established, with $400 as an initial deposit, and future financial statements will reflect the separation.  She also reported that 2010 dues notices will be distributed at the January 27^th meeting.

Ms. Scheeder added that the Finance Committee should meet to figure out what the money in the Donations account should be used for.  Money that’s raised (e.g. memorabilia sales) should go into the Enterprise Fund, and there are resolutions directing that money raised be spent for a specific purpose. (e.g. – the chairs).  But the Finance Committee should meet between now and January 27^th to resolve the expenditure question, and she suggested that legal help might be needed to sort it all out.  Ms. Eck also suggested that a Finance Committee meeting be held on January 20^th to discuss the Eastern Market budget.

Chairs

Ms. Eck reported that the folding chairs for the North Hall can be purchased from Fragers at a very good price—it’s the same chair they use for rentals, and is metal, sturdy and practical.  She said that carts and locks will also have to purchased. Fabric-seated chairs would be more expensive.

3. Executive Committee

EMCAC Governance

Ms. Scheeder stated that at the November meeting Mr. Margeson had announed there would be a new RFP, but that has changed.  EMCAC has had conversations in the past about governance. There also have been conversations among the Executive Committee and with Councilmember Wells.  DRES will not be issuing an RFP until the governance structure is looked at., It is a good time to have this discussion, to seek advice outside of EMCAC, and take a good look at governance structure for the Market.  She asked whether a resolution was needed, and it was agreed it could be done by consensus.

Mr. Burger said it was a well-deserved discussion and EMCAC was in a unique legal situation.  He said it would be helpful if someone from Tommy’s office or someone well-versed in DC law would be involved.  He added that legal advice would be  needed on what can be done and what needs to be done to get there.

Mr. Layman suggested that EMCAC should use examples within the City such as BIDs and other organizations, even private, and look at other public markets throughout the country.  Review, he said, is in order, but EMCAC should be broadminded.  Mr. Burger agreed.

2010 Meeting Place

Ms. Scheeder pointed out that Naval Hospital construction would soon be beginning and an EMCAC meeting place was needed for 2010 and maybe beyond.  She said she hoped something can be worked out the Market but the meeting may have to be on a different night (although the last week of the month seems to be working).  Mr. Jarboe said that ANC 6B will be meeting at the People’s Church on 8^th Street SE.

4. Department of Real Estate Services (DRES)

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Barry Margeson reported that he is waiting for comments on the DRES proposed budget for the Market.

Amendment to Merchants’ Leases

Mr. Margeson reported that he is still awaiting comments from the merchants on the proposed amendment to the East Hall lease.  Ms. Scheeder reminded him that EMCAC is supposed to review leases and they should be sent to her and Mr. Kuchenberg.

He said he got together with the merchants on dates and hours for the holidays, and reported that some merchants chose to close during the holidays. He said he would like to add to the amendment that it is a default under  the lease if the merchant is closed during working market hours.  Mr. Glasgow said that some people took long weekends during the holiday and that three or four people choose to open at 8 or 9 and lose customer business, leading to people not coming in early in the morning.  He said that most people will even stay open late if someone comes in at 7 pm.  He said that a death in the family or a wedding is an extenuating circumstance, and said that every one of the merchants had come in on the Saturday of the snow storm, and worked until 4 p.m. (He mentioned that he had stayed at a hotel)

Mr.Layman said that shopping centers’ standard leases include provisions on DC government’s policies on weather closures.  Mr. Burger questioned the language that merchants would be in default and suggested that may be in default would allow some flexibility.  As at malls there would be a grace period with heavy fines, and there would be some flexibility on the management side.

Ms. Eck said there was a sense of support for some language and suggested that Mr. Margeson come up with a clause with flexibility.  Mr. Jarboe mentioned that Market Lunch is the only merchant that closes down for vacation, and Mr,. Margeson said that would be covered. Ms Scheeder said there is a difference in function between Market Lunch and the other vendors.

Mr. Glasgow raised the issue of the failure to finally negotiate long term leases.  He said that the merchants at the Wharf have leases and questioned why Market merchants have never been asked to participate in making comments on a proposed lease.  He said the problems could be resolved, and there’s no reason there can’t be leases in 30, 60, 90 days.  Motion: Mr. Glasgow moved/Mr. Kuchenberg seconded a motion that DRES immediately move on working with the merchants on leases. 

Mr. Burger said that they have been working on leases forever.  Previously, he said it’s been smoke and mirrors, and a complete lack of willingness on the part of OPM to negotiate.  He said that previously there was the belief that there would be some kind of single management structure, but now DRES wants to get out of market management.  The type of leases is important to the future management structure.  He said that things were at a crossroad and need to proceed carefully.  The District is looking to extract itself from market management and two things are known: 1/ leases are needed, and 2/the Market structure will be different in five years.

Mr. Margeson said, in answer to a question, that they are now amending the holdover lease from the East Hall.  Mr. Glasgow added that the wants a 20-30 year lease.  Ms. Scheeder said she’s uncomfortable making a decision without discussion and that Mr. Burger makes a good point that since different kinds of management are being considered, there should be conversation about how to move forward.  She said that at any other time she would be banging the table to urge the process forward, but that the circumstances are now different.

Mr. Edwards asked whether there would be a greater comfort level referring the motion to Committee.  Mr. Glasgow said he would be comfortable with a long-term lease.  Ms. Scheeder said that in the past EMCAC has rounded corners and found surprises, and said she believes there should be long-term leases but caution is now necessary.

Mr. Layman said that talking about sustainable markets means looking at management structure, financial structure and lease structure.  Mr. Jarboe said he supports referring it.  Mr. Kuchenberg said that a bare bones lease that has a clause that can be added to might work.  Mr. Burger said that leases are very complex and for 20-30 years they get very complicated with equipment, etc.  He said that EMCAC is ill-equipped to hammer out the details.  Ms. Scheeder mentioned that there will be a fifth amendment to the current lease..

The motion, as amended to be referred to the Management and Operations Committee, passed without objection.

Rent for Outside Vendors

Mr. Margeson reported that the rent has not been returned to normal for outside vendors.  He said that a decision hasn’t been made on new rents, but they may wait until spring.  Ms. Jefferson asked for some sort of documentation how the rent structure was developed and whether other markets have been looked at.

Regulations

Mr. Margeson reported that the Market Regulations are now being reviewed by DRES Protective Services division.

Jury Process

Mr. Margeson asked for input or comments within 30 days.  Mr. Kuchenberg remarked he had asked for comments from EMCAC and had received none.  Ms. Brunson asked whether this was for old or new vendors, and was told that the process is only for new vendors.  Current vendors are being asked for documentation that they’re selling good that fall within the defined product mix.  Ms. Scheeder said that vendors are required to maintain the prescribed product mix.

Deli Cases

Mr. Margeson said that a cost estimate was being developed for dropping the deli cases 3”, with direction from Robin Eve Jasper, and the approval of the Department of Health. Mr. Edwards said that lowering the counter 3” will not solve the problem and will be in violation of the law.  He said they should be lowered to the ground.  Mr. Burger said it depends who’s interpreting the law.  The reason they are not being fully lowered, according to Mr. Margeson, is that Curtis Clay demanded that they be raised.  His reasons are: corrosion of the cases’ bottoms, vermin infestation, and the closing of drains.  Mr. Kuchenberg said there are ways of avoiding corrosion and vermin.  Mr. Burger added that the equipment was not ordered with the Market in mind, and it could be more apt to corrosion and would have to be retrofitted to meet the market’s needs.  But Mr. Glasgow said that the cases are not designed to be on stilts, they are floor cases just like those he’s had for the past fifty years.  Mr. Jarboe distributed a resolution passed by ANC 6B supporting the lowering of the cases.  Motion: Mr. Glasgow moved/Mr. Jarboe seconded a resolution reiterating EMCAC’s demand that the cases be lowered to the floor:

EASTERN MARKET COMMUNITY ADVISORY COMMITTEE

Resolution on Deli and Food Display Cases at Eastern Market

 

WHEREAS, DC health regulations (25 DCR 1702) requires deli and food display case to sit flush on the floor and be sealed to the floor or elevated a minimum of 6 inches above the floor for cleaning and sanitary purposes; and

 

WHEREAS, the deli and food display counters in the reconstructed Eastern Market are raised six (6) inches above the floor; and

 

              WHEREAS, the result has been that many patrons and merchants have difficulty seeing over, or even being heard when speaking to each other, thereby creating a wall between the merchants and their customers; and

 

              WHEREAS, such a situation diminishes the shopping experience in Eastern Market, seriously inconveniences both the merchants and the customers and thereby threatens the economic viability of the Market by degrading the customer’s ability to make purchases; and

                           

WHEREAS, such a situation has also resulted in merchants and their staff climbing on cartons and stepstools and in some cases constructing a raised platform in order to conduct business which create safety hazards,

             

              WHEREAS, The Department of Real Estate Service has refused to agree to lower the cases to the floor, but has rather suggested that the cases be lowered three (3) inches, which would not solve the problem and is in violation of the regulation cited above; and

 

NOW THEREFORE BE IT RESOLVED that the Eastern Market Community Advisory Committee (EMCAC) very strongly recommends that the Department of Real Estate Services allow the deli and food services cases be lowered to sit on the floor in a manner that conforms to all health code requirements.

 

The Resolution was adopted by unanimous vote, and Ms. Scheeder said she will get a letter to the relevant parties.

Blinds

Mr. Margeson said he has gotten estimates on the shades, and Gary Peterson of the CHCF is planning to pay for them.  Mr. Edwards said he is meeting with a lighting consultant on January 19^th (see below).

Market Manager’s Office

Mr. Margeson reported that he is waiting for designs from QEA, after which they will be forwarded electronically to EMCAC for review.  (He mentioned that DRES is now doing all document forwarding electronically).

Trees and Bike Racks

He reported that the trees and bike racks have successfully been installed on the North Hall Plaza, and the tree roots are doing well.

Website

Content for the website has been reviewed, and Kevin is making updates and it will be circulated for review.  The EMCAC chair will receive the link because it is not ready for public dissemination.  Ms. Scheeder said she has been talking to Kevin about what EMCAC material should be included.

New Marketing Contractor

A new marketing contractor was to be announced in January, and will be paid $4000 a month for advertising, postcards, web page, etc.

North Hall

Mr. Margeson reported that North Hall rentals have been going very well, and six major events, including the first wedding, brought in a total of $24,000 last month.  He mentioned that the DCCC was having an event there the night of the meeting.

He also reported that the North Hall brochure is still in the works; that the market now has 2880 Facebook fans; that 792 people are subscribing to the Market newsletter.  He noted several instances of Market publicity, and noted that events will be posted on the Facebook page, including post-event photographs.  He also said that the holiday decorations, which were installed by DRES facilities staff, will be coming down.

Mr. Glasgow reported that someone had, that afternoon, taken a bolt cutter into the employee locker room and broken into five lockers.  Mr. Burger wanted to know whether “best practices” on sound had been developed; and that the wi-fi at the Market was not working.  Ms. Jefferson asked whether there is some way that web site revisions, newsletters, etc. could be checked before they went out and Ms. Scheeder said that Mr. Margeson has regularly been circulating materials.

Ms. Scheeder asked about the status of the Enterprise Fund and Mr. Margeson reported he had legal spending authority of $600,000.

5. Market Operations Committee

Mr. Kuchenberg said that the Management and Operations Committee would be meeting soon and had a very heavy agenda: the market rules; long term-leases and the jury process.

6.    Capital Improvements Committee

South Hall Light

Mr. Edwards noted that the EMCAC resolution on South Hall lighting explained the need for a long-term solution that the shades will not take care of, part of which is measuring and analyzing light levels in the building.  He said he was working with Amy Weinstein, who recommended Maureen Moran of MCLA as a consultant.  He was to meet with her on Tuesday, January 12 at 11:30 a.m. She will give EMCAC an estimate what it will cost for her analysis, which can then be shopped to CHRS and CHCF. She will take initial readings, which she will then translate into peak lighting levels, and then come up with alternatives.    Ms. Scheeder noted that she had recently come across a resolution on South Hall lighting from 2006.

7.   Tenants’ Council

Joe Snyder said that a sublease is needed by the tenants before they can comment on issues like the jury6 process or the rules.  Ms. Scheeder said that Mr. Margeson clearly said that the jury process if for new vendors, not existing ones.  She said the Market rules are given to vendors and tenants for comment, but the process is between EMCAC and DRES. She said that rules are there as a condition of doing business.  Mr. Edwards suggested coming up with a sublease that says the tenat will adhere to Market rules. Mr. Snyder said he looked forward to having the rules, but there is still no appeals process.  Mr. Burger said that if the legislation states there are written annual leases, there should be a lease, before agreeing to the rules.  Mr. Snyder said that he understands that tenants need the security of a lease, and that it also for a tenant’s protection.  Ms. Scheeder said that tenants have to agree to the rules—rules of the market are rules of the market and there is no option to agree or disagree.

Collection Time

Mr. Snyder raised the issue of the weekly collection of fees from vendors.  The payment deadline has been moved from 9 a.m. to 9:30 a.m., but it’s not possible to pay after 9:30. While there are management people present, no one from the Treasurer’s Office is there.  Ms. Scheeder noted that the Tenant’s Council was set up so tenants could talk to Market Management and issues would only be brought to EMCAC if there were irreconcilable differences, and asked what the Market Manager had to say about that.  Mr. Snyder responded that he says that payment is dependent on the Treasurer’s people.  Mr. Burger noted that Mr. Snyder talked about possible corruption in his written report, and Mr. Snyder said the possibility was there.  Mr. Margeson said he was absolutely certain that he did say no, but the old process of walking around collecting is not better than giving money to a person who can put it directly into the system.  Ms. Scheeder said the matter should be referred to the next Tenant’s Council meeting.

Mr. Burger said that things have come a long way, and EMCAC is dealing with issues it would have loved to have dealt with five years ago.  However, he said, patience is required, and enforcing issues without a lease is a problem.  Maybe, he said, an interim lease Is necessary.

8.    Community Concerns

Jane Michel, a vendor expressed her concern that there’s so much less respect for outdoor vendors, and they’re required to obey rules.  Ms. Scheeder said that rules are there to protect the vendors.  Ms. Michel said that she doesn’t hear that about indoor merchants.  Mr. Glasgow assured her that it was the same. Ms. Scheeder noted that the discussion earlier in the evening regarding hours of operation and requirements for merchants to open their stands on time is an indication that rules are an issue for all of the merchants and vendors alike.

Carol Wright recollected that, at the time of the legislation, Councilmember Ambrose wanted single control, and “sublease” referred to a sublease from from a single market manager.  She said the lease is critically important.

She also reminded Mr. Snyder that vendor checks are made out to the DC Treasurer so there can’t be any corruption.

9.    Next Meeting

Ms. Scheeder announced that the next meeting of EMCAC would be on Wednesday, January 27, at 7 p.m.   at the Old Naval Hospital.

10.          Adjournment

Motion: Mr. Edwards moved/ Mr. Burger seconded a motion to adjourn the meeting.  It passed unanimously, and the meeting was adjourned at 9:10 pm.

1

 

 

Eastern Market Community Advisory Committee

Minutes

Old Naval Hospital

November 18, 2009

 

Present: Chuck Burger, Bill Glasgow, Barbara Eck, Monte Edwards, Larry Gallo, Ken Jarboe, Tom Kuchenberg, Donna Scheeder, Angie Brunson, Mike Bowers, Richard Layman

 

The meeting was convened at 7:03 p.m.

 

Ms. Scheeder opened the meeting by congratulating Joe Snyder on his being featured in an article in the Washington Post.

 

1. Agenda

Motion: Mr. Kuchenberg moved/Mr. Jarboe seconded a motion to approve the agenda as presented.  The motion passed unanimously.

2. Minutes

Motion:  Mr. Eck moved/Ms. Kuchenberg seconded a motion to approve the minutes as presented. The motion passed without objection.

3. Executive Committee

Eastern Market Town Square Meeting

Ms. Scheeder reported that preliminary design work has begun for the area around Eastern Market Metro. There are three proposals for the area:

1.    Leave it as is—improved but with no major changes.

2.    A “triptych” with a nice-sized central square area, with open spaces in its core.  It would be an “urban oasis.

3.    A central park, which would be a large square.

The Task Force voted and the triptych received the vast majority of support. All three proposals will be submitted for an Environmental Impact Statement (EIS).  They want to try to have something that will make it easier to move from the 8^th Street to the 7^th Street shopping area.  Ms. Scheeder said she can invite Amy Weinstein, the project architect, to a meeting after January 1^st.

Goethe Institute Event

Monte Edwards reported on a wrap-up forum on the Market at the Goethe Institute on November 3^rd. with Baird Smith, Joseph Brown, Tina Beauchamp, Curtis Clay and himself.  The Eastern Market video was shown, as was a video from Heilbrunn, Mr. Edwards spoke about the unified management of the Market and the need to look into a new form of market governance that might perform some of the functions now performed by DRES…  He presented Ms. Scheeder with a tote bag that was a gift to EMCAC from the people of Heibrunn.

Business Roundtable Meeting

Ms. Scheeder announced that the group is continuing to meet, but they are having a hiatus now and will begin meeting again after the holidays.

4. Department of Real Estate Services (DRES) (Property Management)

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                 Barry Margeson began by distributing the draft budget for the Market.  He said it has not yet been approved by DRES Director Robin Eve Jasper, but he would like comments from EMCAC.

He also said that he will offer a 5^th amendment to the current lease that extends the lease term out for a year and half, and he is awaiting comments from the merchants.  The rents will be the same as in the East Hall.  He stated that DRES does not wish to continue to manage the market themselves but will put out an RFP for new management.

He also distributed the final version of the Rules for Farmers, Vendors and Community Groups. It does not include a review process for Market Manager decisions.  They don’t want another committee, but grievances have come through the Tenant’s Council up until now.

He said they are planning to put the rent back to normal for outside vendors who received discounts when the street construction was just finished.

He also passed out a detailed Jury Selection Process application, the object of which is to keep everyone selling what they’re selling.  Jennifer Eubanks is working with several merchants who are not grandfathered who are selling outside the preferred product mix, and she has given people weeks and months of notice.  She has also tracked down 143 out of 168 tax certificates, and currently has 25 outstanding and will turn them in.

North Hall Activity

Mr. Margeson said that there have been a number of events in the North Hall, but more events are needed, and the website, which will be a good marketing tool, is almost done.

Marketing

He said they have doubled the number of website hits in a month, and the Market now has 1600 Facebook friends.  He said that Kevin Kovaleski, the Market’s Capitol Hill Fellow is working on the website.

The new North Hall brochure will be improved and slightly different.

The Express newspaper readers voted Eastern Market the Best Farmer’s Market and Best Craft Market in the District.

They will shortly award a contract to a marketing contractor, one of the firms that bid on the contract.

Mr. Gallo said that the Finance Committee should meet as soon as possible.  He is concerned that the vendor rents will be raised on December 1^st, but that no one’s been notified.  He asked that DRES notify the vendors and move the increase to January 1^st.  It’s only fair, he said, that vendors have notice. Ms. Eck said that Mr. Margeson had said they had been talking about the increase for several weekends, and some people got lucky because everyone is paying the same rate, whether they are in prime space or not.  He said he would take the issue under advisement.

Questions on Budget

Mr. Edwards asked about the actuals in the proposed budget, specifically what the fees are for the Natatorium.  Mr. Margeson responded that there is an MOU with DPR, and that’s what they’re charging for the use of the Natatorium.  However, he said, they; are floating without any payment at the present time and maybe they won’t charge DRES again.  Ms. Scheeder said that DPR has never been paid, and the Natatorium has been used in the past.  EMCAC would not approve of that kind of questions on the Jury Selection process should be submitted to Mr. Kuchenberg who will collect them.

Mr. Jarboe asked about whether there is a timeline for lowering the deli cases.  Mr. Margeson reported that Curtis Clay feels the cases should be as they are or on 3”-6” legs. They issue comes up everywhere. He said he would talk with Ms. Jasper about them and get a date, and if there’s no date, work on lowering one as a test.  Mr. Glasgow said the cases are giving the Market a black eye, and the customers keep asking about them. Ms. Scheeder suggested that the merchants collect anecdotes.  Mr. Kuchenberg suggested giving it one more month and then start handing out flags that customers can wave for service.

Mr. Gallo said he had asked for a report on the Enterprise Fund.  Mr. Margeson said that at the end payment.

Mr. Edwards asked about whether the $25,000 allocation for electricity was an actual number.  Mr. Margeson said it was approximately correct, but he hasn’t received a bill from PEPCO yet.  He said he was waiting for the building to be metered and then get a bill.  Ms. Scheeder said that no bill should be paid until the building is metered.  Mr. Kuchenberg requested that the information about metering should be submitted to EMCAC in writing so it’s available when PEPCO comes screaming.

Ms. Scheeder said that Ms. Eck will collect questions to forward to DRES.  She also said that of FY 09, the fund had $189,284.56 for FY10 it has $253,106.50.  Ms. Scheeder said that an audit is now being conducted, and questions about the Fund will then be answered.  Ms. Eck asked whether any of the funds can be accessed, and was told that $79,000 is accessible.  Mr. Margeson said the Fund is moving along better than it has been.  Mr. Gallo asked whether revenues collected are going into the fund, and Mr. Margeson said that expenses can be met.

Mr. Jarboe asked about holiday decorations, and Mr. Margeson said that Edge Advertising, whose contract has expired, will be hired on a one-shot basis to do the decorations.  Mr. Margeson said that Santa Claus will be at the Market, but the date has not yet been decided.

Finally, he said that the parking meters are up and running in the Hine parking lot, but that not that many people are using them.

5. Market Operations Committee

Mr. Kuchenberg said he is looking for progress on the question of leases, stating that for 11 years he gas been urging long term leases, and DRES seems to be talking 1 ½ year leases because of the proposed Market Manager search.  He said he would assume that the new Market Manager would accept the leases.  Mr. Margeson responded that he is not interested in doing that.   Mr. Kuchenberg stated that it is a policy decision, not a legal one and it will be raised at a Market Operations Committee meeting.

6.    Capital Improvements Committee

South Hall Light

Mr. Margeson began by saying he had faxed about the arrival of the shades, but had received no response.  Mr. Edwards reiterated the need to get a proper engineer to study the situation with the light in the South Hall. He asked whether a long-term analysis is being pursued.  Mr. Margeson said that no money is available.  Ms. Scheeder said that there have been issues with the lighting from the beginning, and the merchants and EMCAC have raised them over and over again.  She said they need serious attention, and Next Day Blinds are not engineers.  She pointed out that the City has made a tremendous investment in the Market, and shades are not a long-term solution.  This is not made up out of our heads, and it has been a serious problem.

Mr. Margeson pointed out that the shades will cover the entire window, which will help to mitigate the problem.  Ms. Eck said that the Capitol Hill Community Foundation will not pay for the shades until a professional signs off on the correct solution

Heat and Air Conditioning

Mr. Edwards raised the issue of the heat and air conditioning, saying that on at least two occasions the doors were wide open, and people were told to open the doors to regulate temperatures.  Mr. Margeson said that the facilities manager is still calibrating the HVAC, and in order to do that the heat has to be on all the time, and on warm days, it makes it difficult.  Ms. Scheeder asked if Mr. Margeson could please provide an explanation of the operation of the heat and air conditioning.

7.   Tenants’ Council

Mr. Gallo reported that a letter will be coming to the Chair stating that the Tenant’s Council had conducted an election.  There were two nominees, the ballots were distributed, 93 people voted, and Anita Jefferson was elected to serve as the new Tenant’s Council representative.

Ms. Scheeder expressed the thanks of all of EMCAC for eleven years of valuable and important service, and expressed the hope that he will continue to work with EMCAC.  Ms. Eck stated that he will still be on the Finance Committee. Mr. Edwards thanked him for his non-food merchant perspective.  Mr. Glasgow added that he had represented his group very strongly.  The remarks were greeted with applause.

Joe Snyder, Tenant’s Council Chair, said that Larry has been a 24-hour-a-day representative, meeting, walking through the Market and watching out for the vendors.

Ms. Scheeder said EMCAC was impressed with the process of the election.

Mr. Snyder said the Tenant’s Council has been having ongoing discussions with management, with Mike Bowers working out a process so that ads can be run by the Tenant’s Council so that errors can be avoided.

Rents

Mr. Snyder said that the law says that 30-day notice is required for rent increases, and the proposed increase should be formally presented to the Tenant’s Council and to EMCAC.  He said they have asked that the construction rent structure remain until March because January and February are bad months for the vendors and the rent structure has to be sorted out with the Tenant’s Council.  He said these are terrible times for many of the vendors, and it would be generous to wait.

Jury Selection Process

Mr. Snyder said that that the assessment is based on arbitrary criteria, and there is a structure described in the legislation.  Ms. Scheeder suggested that Mr. Snyder look at the sections of the law that says that vendors shouldn’t be selling products outside the scope of the legislation.  She suggested she look at it in terms of the people who are selling at the Market.

8.    Treasurer’s Report

The Treasurer office is in transition, and there was no Treasurer’s Report.

9.    Next Meeting

Ms. Scheeder announced that the next meeting of EMCAC would be on Wednesday, December 30, at 7 p.m.   at the Old Naval Hospital.

10.          Adjournment

Motion: Mr. Edwards moved/ Mr. Kuchenberg seconded a motion to adjourn the meeting.  It passed unanimously, and the meeting was adjourned at 8:30 pm.

5

EASTERN MARKET SCHEDULE FOR WEEK OF THANKSGIVING 2009
 
Eastern Market will be open from 7 am to 7 pm TUESDAY and WEDNESDAY for your Thanksgiving shopping needs. 
 
**  Featuring the SOUTH HALL MERCHANTS and Extended FARMERS LINE operations **
 

In observance of the Thanksgiving Holiday, Eastern Market will be closed THURSDAY NOV 26, 2009 and FRIDAY NOV 27, 2009 and will Re-OPEN, Saturday under normal business hours.

 
From your friends at Eastern Market, the best wishes to all for a safe and happy Thanksgiving Holiday. 
 
We look forward to seeing you at
The Market!

“Eastern Market - The Rebuilding” …the world premiere

This 18-minute video recounts the tragedy of an iconic DC building lost to fire in 2007…and the inspirational story of a community uniting to rebuild.

produced by Langley Bowers

with the support of

the Capitol Hill Community Foundation’s Eastern Market Fund and Overbeck History Project
Saturday OCTOBER 17TH 6 PM
North Hall Eastern Market
7th and North Carolina Ave SE
 
Jennifer Eubank, Interim Assistant Market Manager.   Eastern Market,
Department of Real Estate Services.  225 7th St SE  Washington, DC  20003.
202-698-5253 (office).   703-863-1150 (cell).   202-727-9877 (fax).
jennifer.eubank@dc.gov.   www.dres.dc.gov.   www.easternmarketdc.com

Eastern Market Community Advisory Committee

Minutes

Old Naval Hospital

 July 29, 2009

Present: Barbara Eck, Chuck Burger, Monte Edwards, Larry Gallo, Ken Jarboe, Tom Kuchenberg, Bill Glasgow, Donna Scheeder, Lisa Brooks, Angie Brunson, Richard Layman 

 

The meeting was convened at 7:03 p.m.

 

1.      Agenda

Motion: Mr. Kuchenberg moved/ Mr. Burger seconded a motion to approve the agenda.  It passed unanimously.

 2.    Minutes

Motion:  Ms. Eck moved/Mr. Kuchenberg seconded a motion to approve the minutes as presented. The motion passed without objection

 3.    Executive Committee

Status of Hine JHS Site

Ms. Scheeder reported that there are now three proposals in the mix because the campus proposal has, based on community input, been removed.  She reported that she had sent a letter based on letters that EMCAC received, but that did not indicate a formal position for EMCAC. The letter did review the proposals as to their pros and cons based on the standards already established by EMCAC. Discussion ensued on whether or not EMCAC should take any additional action

Leases

Ms. Scheeder reported that she had talked with Robin Eve Jasper, Real Estate Services (formerly OPM) Director and Market Manager Barry Margeson on the question of merchant leases.  She said that there was a proposed rent increases are over the cap in the Eastern Market legislation.  said it was agreed that there is not much experience with the model of a market, and there is no experience with the North Hall, and that at least one month’s utilities rates are needed to begin formulating costs. She said that Ms. Jasper will have a meeting to discuss Market finances, but for now they are holding back on decisions.  It will probably be two to three months before anything happens.

Opening Reception

Ms. Scheeder thanked Barbara Eck for their hard work on putting together the EMCAC reception on the Friday evening before the Market opening.  She also thanked the merchants for their generous contributions of food.

4.       Sign Tigers

Mr. Burger reported that the summer-fall plan is looking for sign locations.  He also reported that they are applying for a $30,000-$50,000 grant to fill in the Historic District disk signs and to maintain them over the next three to four years.  They are also working on developing the new Wayfarer’s signs.

The Capitol Hill BID is running a “beta test” by establishing an information tent at the Eastern Market Metro entrance from 9 a.m. to 4:30 p.m. on Saturdays.  The Metro entrance serves several thousand people each weekend, and the tent serves as a welcome to the neighborhood—restaurants and shops, as well as the Market, and teaches people that the Circulator comes there from Union Station.  They provide discounts for neighborhood establishments—e.g. for a local hair salon.  There is the possibility of making a permanent structure at the Metro for the winter.  They would like each local organization to commit to sitting with the BID person from 10 a.m. to 5 p.m. one Saturday in three months.  Mr. Burger suggested that it would be a great opportunity to sell posters.  Motion: Mr. Burger moved/Ms. Eck seconded a motion to commit EMCAC to spending ten hours every three months to work at the BID booth at Eastern Market metro. Mr. Burger said that he would take responsibility for coordinating the volunteers.

 5.    Department of Real Estate Services (DRES) (Property Management)

Jennifer Eubank, who is in charge of weekend operations at the Market, said she is on site Wednesdays through the weekend.  She said that there were between 15,000 and 20,000 people at the Market opening, along with a full house of vendors.  She reported that the volunteer program she implemented was successful, and there were no major incidents.

Tenant’s Council

Ms. Eubank said that there has been one meeting with the Tenant’s Council under the leadership of Joe Snyder.  They are working out the Rules and Regulations for Farmers, Vendors and Community Groups.  They are discussing the evaluation and jury process for new vendors, and will compile all the comments they receive. 

She reported that they have had more than 30 requests for space, and are working out new ideas for space configurations.

She said they have scaled back about eight spaces at the Natatorium to allow more space.

Facilities Wish List

There are many punch list items that need work.  A big issue is the height of the display cases, which were measured to be closer to the ground.  However, the bottoms were changed and not sealed to protect the Market from rodents.  The Health code says that deli cases shall be on the ground and sealed, and it could be very expensive to lower them.

The CHCF shopping bags were a great success.

Parking

Ms. Eubank reported that signs are being printed to allow 30 minute parking on the west side drive of the Market. 

She said, however, the meters in the Hine lot have never been activated.  Mr. Layman said that there should be a program developed for Monday through Thursday parking.  He said that it takes a while for DDOT to do what it’s supposed to do, and asked whether there should be a motion to send a letter to DDOT to implement the activating of the parking meters.  Ms. Scheeder said she would prefer speaking with them.  Motion: Mr. Layman moved/Ms. Eck seconded a motion to send a letter to DDOT asking that the meters should be made operational.  Ms. Scheeder said she already sent a letter to Gabe Klein (DDOT Administrator) and asked that Monte Edwards follow up.  Mr.  Mohamed asked that the community wait until August 1 because they’re doing work at Hine.  Ms. Eck then requested that the motion be laid upon the table to see if the implementation does occur.  Ms. Scheeder said that the letter thanks DDOT for their efforts on the 7^th Street streetscape, but the community has been waiting a long time for the implementation of the Hine parking.

 

Ms. Eubank reported that they have developed food stamp machine capability.  Three farmers are part of the WIC program.  She announced that the second week in August was National Farmers’ Week.

Mr. Burger said that an economic model for the North Hall has to be worked out because it’s very important for the functioning of the Market to maximize its use as a revenue stream.  It has to be done, he said, with serious consideration and not be locked into any plan too early

In response to a question, Ms. Eubank said that they are not planning to put vendors on C Street, but are looking at the overall flow of things.  Ms. Brunson said that C Street by law is for the Farmers’ Line, and there has to be a reason.  Mr. Gallo added that he feels strongly that the entry to the Pottery Studio on C Street should be maintained as an entrance to the Market.  Mr. Kuchenberg thanked her for coming up with a comprehensive plan.

In answer to a question, she said that all vendors are forbidden from selling imitation brand name products.

Mr. Burger suggested that protocols have to be developed for the use of alcohol in the North Hall.  Mr. Jarboe said that he felt uncomfortable about using the North Hall to maximize revenues from the Market.  Mr. Layman said that the signs on the C Street side of the building should be changed to be consistent with the rest of the Market.  Roberta Weiner said that the North Hall needed chairs and both large and small tables for community to make the space viable as a meeting venue.  Ms. Scheeder said that alternative marketing may take care of that.  Ms. Eck added that there is nothing objectionable about maximizing community use for revenues, and that chairs and tables can be rented from Frager’s.

Curtis Clay then reported that there are lots of things that are not quite finished, and he has a list about forty pages long of items which were slated to be completed by the end of August.  He said he is dealing with merchant issues on a daily basis.  He pointed out there are signage issues, including none relating to hours, the handicapped, etc.  Mr. Clay said that DRES can’t contract directly with Edge Advertising and will have to work with EMCAC to implement the signage.

He said that once the punch list is completed, they will have to start work on the Market Manager’s office so it can be used.  Mr. Gallo asked whether the office would be just a preserved space or a functioning office and was told that it would be a working office.

Ms. Scheeder asked about the East Hall, and Mr. Clay said they are working with liquidators on selling the remaining equipment.  Things, he reported, are under discussion.

Mr. Glasgow asked whether temporary signs with the hours could be installed, and thanked Mr. Clay for the fly catchers. 

He introduced Carmel Brunson of DRES who will be the facility manager for the Market.  They are transitioning from construction mode to someone on site to do facilities management: trash, rodents, etc.  Mr. Burger asked whether that is billed to Eastern Market by DRES and was told that it’s a DRES function.                                      

 6.    Tenant’s Council

Joe Snyder, the new non-vendor Chairperson of the Tenant’s Council reported that they have started laying out an agenda for the Council, and they were planning a meeting for the third Wednesday of August.

He suggested that the issues about C Street should be referred to the Tenant’s Council.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                

He said that they are starting to develop their protocols with DRES, but they also have to set up internal protocols.

 7.    Finance Committee

Motion: Ms. Scheeder moved/Mr. Edwards seconded a motion to refer the Eastern Market financials submitted by DRES to the Finance Committee to be read and analyzed. The motion passed without objection.

 8.    Capital Improvements Committee

Mr. Edwards reported that a gas leak in front of Port City Java on 7^th Street caused Washington Gas to rip up the street with jack hammers, rather than  remove the paving so it could be replacd  DDOT has told the utility that it has to restore the paving, and DDOT has spare paving material

He reported that Italian public television had filmed at the Market on July 29, and it will air in November.  There was also a report about the large number of media people interested in reporting the Market story.

He reported that a major sewer connection has to be fixed at 7^th and C, in front ot the gate to  the Hine parking lot, and once it is done, the gate to the Hine parking lot from 7^th Street can be opened for more direct access to the parking and the 15 minute parking sign on the north side of C Street (at the Market) can be reinstalled.  It was suggested that perhaps there should be a meeting with the 7^th Street merchants and the Market merchants to discuss the Hine parking.

9.      Treasurer’s Report

Mr. Gallo reported that as of June 25^th, there was $445.27 in the EMCAC account.  There was a payment of $134.28 to Roberta Weiner for taking and transcribing the June minutes, leaving a balance of $281.71. The report indicates that the proceeds from the sale of posters and plaques at the Market opening, and the proceeds from Kids’ Restaurant Week are yet to be determined, but there should be a working balance of approximately $3000. 

He also reported that EMPDC and the Farmers’ Line each owe $300 in dues for two years, and that Stanton Park Neighborhood Association (SPNA) owes $150 for one year.

10.  Community Comment

Mr. Kuchenberg said that it was incredible to see the flood of people at the Market since the re-opening.

Mike Bowers said that the merchants should get a list of the things being transferred to the liquidator.

11.  Next Meeting

Ms. Scheeder announced that the next meeting of EMCAC would be on September 23 at the Old Naval Hospital.

12.  Adjournment

Motion: Mr. Edwards moved/ Mr. Burger seconded a motion to adjourn the meeting.  It passed unanimously, and the meeting was adjourned at 8:30 pm

Plan to make Historic Eastern Market part of your fourth of July celebrations!  Historic Eastern Market will be open; Saturday, July 4^th - 7 am to 3 pm and Sunday, July 5^th - 9 am to 5 pm.

The merchants are back in the restored Historic South Hall, stocked and ready to supply you with the finest seafood, meat, poultry, produce, cheese and baked goods for your family’s festivities.   Eastern Market’s farmers line has recently harvested fresh produce from around the local region and while at the market enjoy blueberry buckwheat pancakes or North Carolina style barbeque at Eastern Market’s very own Market Lunch.  

Around the Eastern Market square you will also discover a wide selection of handmade pottery, jewelry, ceramics, crafts, furniture and Flea Market finds.  For market enthusiasts, many of the local artists have completed their rendition of the newly restored Eastern Market.

We look forward to seeing you at The Market!

 

 

 

 

 

 

 

 

The District will reopen the historic Eastern Market at a ribbon-cutting ceremony on Friday June 26 followed by a community celebration on Saturday June 27. 

The two events will mark the completion of the market’s renovation and recovery from fire damage caused in April 2007.

Eastern Market Community Advisory Committee

Minutes

Old Naval Hospital

June 24, 2009

Present: Barbara Eck, Chuck Burger, Monte Edwards, Larry Gallo, Ken Jarboe, Bill Glasgow, Donna Scheeder, Lisa Brooks, Angie Brunson, Richard Layman 

Excused Absence: Tom Kuchenberg

 

The meeting was convened at 7:08 p.m.

 

Ms. Scheeder began the meeting by noting that the meeting was prior to a major milestone in the Market’s history: the June 26 Grand Reopening of the restored Market, and it was a cause for celebration.

1. Agenda

Motion: Ms. Eck moved/ Mr. Layman seconded a motion to approve the agenda.  It passed unanimously.

1. Minutes

Motion:  Mr. Layman made a minor correction to the May minutes.  Mr. Layman moved to approve the May minutes as amended.  The motion passed without objection

1. Executive Committee

Street Closing

Ms. Scheeder reported that there will be a community meeting at the Tyler School on 7^th Street on July 7^th. 

Mr. Gallo reported that he had attended the ANC meeting on the subject of re-opening the street, and was quoted in the Voice of the Hill as speaking for EMCAC, and he wanted to make clear on the record that he was not, as EMCAC does not have a position on whether or not the street should be open.

Mr. Jarboe reported that the ANC passed a resolution asking Mayor Fenty to rescind his Executive Order ordering the street closed.  He said the resolution says the ANC will consider an interim closing of the street while the process is going on, and asks for the collection of better data on the impact of the closing.

Hine Junior High School

Ms. Scheeder reported that there are four developers who are finalists out of ten that originally submitted bids.  Three of the four had provisions for a variety of parking options.  The fourth bid suggests a campus proposal without much in the way of specificity in meeting the previous input of the community.  She said the city had been quite responsive to community wants in the RFP and asked that proposals meet it.  CHRS was wondering why the City accepted the fourth proposal.

Mr. Edwards said that there had been a letter sent from CHRS, Barracks Row and EMCAC saying that the fourth option was not responsive to the principles previously established for the RFP

Mr. Burger said that CHAMPS did not sign on to the letter.  It abstained because of many existing conflicts of interest within the group, and they don’t want to challenge the City’s RFP process.  At the end of the day, there is faith in the RFP process. When there was discussion regarding the fact that community meetings were taking place on this RFP, Ms. Scheeder said there is a difference between putting out an RFP for a proposal and putting out an RFP for contracts.  She said that EMCAC would be derelict if it did not comment.  She announced that the comment period had been extended until July 10^th—should there be a desire on the part of groups to do anything, now would be the time to do it.

Mr. Layman said that two of the proposals were responsive, and one was okay.  The National Leadership Campus was not.  Two of the groups he said, have strong community ties—Stanton Development and Street Sense were both very good.

Mr. Burger asked how at the ANC meeting on the proposals they were going to pick the group and whether there will be any weighting.  He said that the BID, CHAMPS and Barracks Row had [asked for another meeting with the developers - and EMCAC should– and they should formulate specific questions of financial strength.

Mr. Edwards commented that what some have characterized as the potential appearance of conflicts of interest with Buzzuto /Scallon and Stanton may be better described as those  groups having an understanding of how the community works.  He said the Stanton proposal provides 97 stalls for vendors and the proposals that provide more office space provide parking that can be used by shoppers on weekends.

Mr. Gallo said that he had personal experience working through a development on H Street NE where the design changed considerably after the developer worked with the community to make changes.

Ms. Scheeder said that the situation is not going to be resolved at the meeting, and that one suggestion has been made that can be followed through on which would be to seek additional information..  There is a consensus that Mr. Burger will pursue co-sponsoring an additional meeting with the developers.  She said that Mr. Gallo’s comments on a change process should be taken into account.  Mr. Burger said that a horse hasn’t yet been picked, but there are lots of criteria to look at, and he doesn’t recommend tying into one group or another.

Financial Reports

Ms. Scheeder announced that the financial reports had been received from the City and they had been referred to the Finance Committee made up of Mr. Gallo, Mr. Jarboe, Mr. Burger and Ms. Scheeder.

Market Opening on Saturday

Ms. Scheeder announced that there would be posters for sale.  They are 18”x24”.  The remaining plaques will also be sold for $125.  Steve Ackerman will be selling his self-published book on the Market.  There has been lots of press: ABC affiliate, Roll Call, Washington Times, the Washington Post, Kojo Naambe.  She said that it would be nice if all that stuff could be digitized and put on the web site.

1. Sign Tigers

Mr. Burger reported that the Sign Tigers has joined with the Navy Yard, and they have identified 25 locations for Wayfinder signs.  Sixteen have been put up by an inter-organizational group to provide a quick tie-in with the Navy Museum.  The Wayfinder signs are temporary –2-5 years.  The Sign Tigers are working in conjunction with the District’s sign department, which has adopted them.  They are now working on locating the historic district disks.  He said that DDOT will work with them on looking or a federal grant for permanent Wayfinder signs.  It is up to the community to maintain the signs.  He said that he is working with a good, dynamic group.  He also reported that a lot of the green and white signs that are no longer relevant are going to be removed.

Mr. Layman suggested that there should be a master plan for Eastern Market.

1. Office of Property Management

Curtis Clay reported that the inspections were finished that day, and the Certificate of Occupancy had been received.  The move-in had started, and will continue the next day.  The little things on the punch list will be taken care of on Thursday.  Move-in should be complete by Thursday.  The Department of Corrections is helping.  The keys will be turned over to Mr., Margeson on Thursday, and the alarm system will be set.  He is planning to sit down with merchants to discuss new elements.  There will be training on elements and systems in the North Hall, such as setting up the stage and the dance floor.  The exhibit will be set up on Thursday.  He said that there will be a 10:30 a.m. ribbon cutting on Friday, and the vendors will be open for business. 

West side drive parking will be available on Saturday.  The ceremony will be on the North Hall Plaza.  The Mayor thought he would have a Cabinet meeting in the North Hall, but decided against it.

Mr. Margeson reported that the Kids’ Restaurant Week kick-off at the Market had been a great success, with lots of kids wearing chef’s hats, etc.  Mike Bowers did a presentation about the Market.

He reported that the plan for trucks on the Farmer’s Line on Saturday and Sunday has been changed and the trucks are now up against the curb.  There are four 18’ foot openings for people to cross the street.

He said that for the opening there will be four bands, and entertainers on both the north and south sides of the street, and there will be tours and the exhibit in the North Hall.

He reported that the leases are not done yet, but he has distributed Rules and Regulations for Outdoor Vendors for comment (copy attached).  He said he is moving the flea market vendors on Sunday out from under the shed, and he has received some push back on that.  He has put the grandfathered people back in.

He said the July 4^th Parade will not come to the Market, but will end at Eastern Market Metro plaza, and reported that the BBC program Real America will be coming to film at the Market on Sunday.  In August, the Market will appear on allrecipes.com.  He said he had spoken to Destination D.C., the local tourism marketer, and they charge $2500 for including a location on their site.  He asked whether EMCAC would be interested in using some of the poster money to pay for the site.

Mr. Gallo asked whether 7^th Street would be closed from Pennsylvania Avenue to North Carolina, and was told yes.  He asked whether the Enterprise Fund had been depleted and was told no.  Mr. Margeson said that Eastern Market as an entity was not making money now.  He was asked about North Hall rentals and was told that he would be getting to that.

Motion: Mr. Gallo moved/Ms. Eck seconded a motion to send a letter to Robin Eve Jasper and Mayor Fenty thanking them for bringing the Market back, and mentioning specific people’s work.  Mr. Edwards suggested mentioning the Mayor’s commitment, and the work of the Foundation.  The letter, he said, should be sent to the Hill Rag and Voice of the Hill as well.  The motion passed without objection.

Mr. Layman said that he would like to make a motion about an EMCAC website.  Ms. Scheeder said that the Finance Committee is looking at the financials to see what kind of funds are available.  Mr. Gallo added that the EMCAC cupboard is bare.  Ms. Scheeder suggested that EMCAC could have a Facebook page for now.

Mr. Jarboe asked when the meters at Hine be turned on, and was told that DDOT said that the kiosk at Hine would start issuing receipts.

Mr. Burger spoke about a meeting with Market Row, because they are looking for a comprehensive plan.

1. Capital Improvements Committee

Bicycle Racks

Mr. Edwards reported on the location of the six bicycle racks proposed for Eastern Market, which had to wait until the North Plaza special events lighting and the tree boxes were located.  That was done, and the recommendation for the location of the bicycle racks is as follows: (complete, detailed report attached)

• Two bicycle races to be located on the perimeter of the North Plaza, One rack should be installed in the middle for the continuous 55-foot tree box along North Carolina Avenue and aligned with the trunks of the two trees.  Urban Forestry is recommending an 18” high protective barrier on three sides of each tree.  It would require “stepping stones” for parkers to walk through the tree box.  The second rack should be installed in the row of bollards on North Carolina Avenue, and would require the removal of one or two bollards.
• Four racks located in front of the Market Row merchants’ places of business, the locations to be determined by the Market Row Merchants Association..

The two located in the North Plaza will not provide an obstacle to pedestrian traffic, or to vending.  Plus, with their Eastern Market design, they will help announce the Market.

Motion:  Mr. Edwards moved/Mr. Burger seconded a motion to accept the report on bicycle racks prepared by the Capital Improvements Committee.  The motion passed without objection.

Benches, Picnic Tables and Trash Receptacles

Mr. Gallo reported that the Market Lunch tables had multiplied to six.  Mr. Edwards reported that there is a bench in front of the East Hall.  As for heavy trash receptacles, a preliminary perusal shows there are none.  Mr. Clay reported there is a double bin for recyclables and newspapers, and four trash receptacles, one at the North Plaza, one at the East Hall, and one at the south end of the Market.

Mr. Gallo said that trash pick-up is the responsibility of the Market Manager, and that trash is picked up three or four times a day on the weekends.  Mr. Clay said that because EMCAC is not a member of the BID, the Market has to take care of all of that itself.

Street Lights

Mr. Edwards reported that there are now four period light fixtures on the North Plaza, four at the ADA entrances along the 7^th Street façade of the South Hall and two at the C Street façade of the South Hall.   DDOT is planning to install a very different trapezoidal four-panel replica gas light at 7^th and C. . Mr.Edwards has suggested it would be visually inappropriate and has suggested that the same tear-drop pendant fixture that is at the intersection of 7^th and North Carolina be installed at this location.  Mr. Burger asked whether the replacement tree boxes would be planted in Turtle Park.  He said it is rundown, and perhaps EMCAC, with others, could adopt the park.  Ms. Scheeder suggested putting that on the agenda for another meeting.

Mr. Jarboe asked about the installation of a four-way stop at C Street, and Mr. Edwards said  an all-way stop had been installed that day.

1. Tenant’s Council

Mr. Mike Bowers said that the merchants will have elections for EMCAAC, with Ms. Brunson adding they will take place after the opening.  Mr. Gallo said that the Tenants Council should look at the new Rules and Regulations and make comments.

1. Community Comment

Peter Waldron spoke, saying this would be the last EMCAC meeting he would cover, and that he had been sitting and listening for two years.  He said in jest that he had two disappointments: one that he had never heard a word from Lisa Brooks, and second that Monte’s manhole covers are not up for sale at the Market opening.  He said that EMCAC was a dedicated group of people, and it was fascinating to see them all work together.  It is everything he thinks an advisory body should be, and it deserves thanks. 

Curtis Clay announced that there will be wi-fi at the Market beginning the following week.

Ms. Scheeder announced that the next meeting of EMCAC will be on July 29^th.

1. Adjournment

Motion: Mr. Edwards moved/ Mr. Burger seconded a motion to adjourn the meeting.  It passed unanimously, and the meeting was adjourned at 8:55 pm